FACULTY COUNCIL MEETING
Call to Order: F. van Hartesveldt called the meeting to
order at
Present: Nickie Alexander, Jennifer Batten, C. Lee Brown, Lyttron Burris, Mike Campo, Frank Conner, Anita Cook, John Cowles (for Kathleen Owens), Larry Crossman, Katie Danko, Beth Foster, Robert Garlough (for Bob Monaldo), Dick Godfrey, Carolyn Grin, Julie Hess, Amy Kerkstra, Robert Long, Bernie Manker, Brian Morris, Jeff Neumann, Wayne Rodgers, Mark Saur, Marilyn Smidt, Joel Swets, Fred van Hartesveldt
Absent: Dan Hearn, Stacey Heisler, Jonathon Russell,
Jeff Spoelman, Douglas Wabeke,
Visitor: Fred Garbowitz
Agenda: Today’s agenda was approved as printed.
Approval of Minutes: Minutes of the
Faculty Presentations from the Floor.
§
F. van Hartesveldt promoted the GRCC 90th
employee anniversary celebration on Wednesday, April 20,
§ L. Crossman distributed two Federal Trade Commission publications on identification theft.
Secretary’s Report. C. L. Brown read a thank-you note from Kathy Miller (Health) for the floral arrangement upon the death of her mother-in-law.
Treasurer’s Report. D. Godfrey distributed the attached March, 2005, treasurer’s report and 2005-2006 Projected Budget.
§ He noted a $15,000 transfer to the money market account, which resulted in a March 31 money market balance of $93,661.06 and checking account balance of $42,531.19.
§ He explained the increased conferences figure in the 2005-2006 projected budget as a reflection of the recent approval of conference expenses for two or three Association leaders. He reminded Council that the projected budget and proposed dues must be presented to membership two weeks prior to the semester-end Association meeting.
MOTION: Recommend the projected 2005-2006 budget to faculty. M. Saur; second, M. Campo. Carried.
MOTION: Recommend to faculty that Association dues remain the same (0.5%) for 2005-2006. R. Long; second, M. Saur. Carried.
Grievance Report. F. Garbowitz reported on one Level 1 grievance in which faculty put time in on a grant but was not paid as promised. A meeting is scheduled with Kathy McKimmy, Director of Labor Relations.
President’s Report. F. van Hartesveldt gave the following summaries and updates:
· MESSA Cards. MESSA is eliminating the use of Social Security numbers on medical identification cards.
· Faculty Titles. The provost is supporting the Academic Senate recommendation that fulltime faculty titles be changed to assistant professor for one to four years, to associate professor after five years, and to professor after ten years. Approval by the president is anticipated.
·
Political
Action Committee Balance. The
faculty political action committee (Concerned Citizens for
· Job Postings. A recent adjunct posting included, for the first time, a complete listing of rates from the contract. A recent full-time posting included a statement, “willingness and availability to work a flexible schedule,” which doesn’t convey working conditions of the current contract. Administration has said the phrase was likely a carry-over from previous language and will be removed from future postings.
· Grade Changes by Administration. On the unusual occasion when a student’s grade is expunged after count date, the Registrar will notify the instructor in writing, which will allow the instructor opportunity to follow-up with the appropriate administrator if desired.
· Payroll Concerns. Because YDT payroll information is unavailable except on current pay advices, IT has submitted an enhancement request to PeopleSoft to retain YTD payroll information. Should PeopleSoft make the enhancement, it will become available to GRCC at a subsequent software upgrade.
· Adjunct E-mail Accounts. Bob Engmark has indicated that IT is finalizing a process that will extend adjunct e-mail accounts to thirteen months.
· C-3 Funds. A recent reimbursement approval set precedence for including Internet service subscriptions as reimbursable professional expenses for C-3 funds. The faculty in this case was instructing Web courses. A grievance from many years ago in which faculty used C-3 funds for out-of-town library research is also a precedent.
· Student Concerns. Recent non-academic student complaints have been handled by Human Resources. The College has no adequate policy for handling non-academic complaints by students. F. van Hartesveldt has talked with Kathy McKimmy about the need for a process.
· Pending State Bills. Bills No. 55 and No. 56 created a committee to study health benefits for retirees. The bills may take bargaining of health benefits out of bargaining units and codify the benefits in legislation for kindergarten through community college.
· Joint E-mail on Class Times. A joint e-mail is being drafted by Jeff Spoelman, Association chief negotiator, and Kathy McKimmy that clarifies the change in class times and the role of breaks.
· 42-Week Contract Option. Full-time faculty who want a 42-week contract for next year must elect that option by the first week of August. This option requires an exchange of 90 sick days from the faculty member’s bank.
· Accretion. Tutorial lab coordinators, professional tutors, and lab technicians have requested accretion into the Association. F. van Hartesveldt has asked that these job positions be accreted. The administration should respond within the next week or so.
· GRCC Budget. President Olivarez has sent two e-mails to employees this week and made available a video presentation regarding the projected -$2,695,275 net revenue.
· Exam Schedule. The provost’s office is looking for people to re-think the exam schedule. Those interested should contact Provost Green by April 15.
· New Internal Committee for Faculty Voice. This ad hoc committee consists of B. Manker and F. Conner as Faculty Council reps, M. Smidt and Sandi Andrews as Academic Leadership Team reps, and Garret Brand and Mike Light as faculty reps. The committee’s mission is to assure that faculty voice is present in the decision-making process at GRCC.
· Constitution Review Committee. The committee is suggesting the constitution and by-laws review frequency be reduced to biennial rather than the current annual occurrence of the constitution provision. The committee’s suggestion will be considered at the next Council meeting.
· Bookstore Oversight Committee. J. Hess reported that major topics of discussion at the recent meeting were fulltime faculty failure to submit orders on time and adjunct submitting book orders late due to their hire date. A visual of the GRCC Bookstore Textbook Order Process was distributed to reps for sharing with their departments. Reps voiced additional issues with textbook orders. F. van Hartesveldt suggested faculty notify Stuart (textbook manager), Haley (bookstore manager), or Jill Nutt when there are problems with textbook orders and that faculty verify the accuracy of their orders.
Discussion/Action
Council Meeting Location. The start time for Council meetings was briefly discussed. A suggestion was made to distribute informational items in writing rather than use meeting time for verbal presentation.
MOTION: Start
Council meetings at
· Faculty Credentials/Qualifications. Recommendations from the deans are being reviewed by the provost. Human Resources is currently doing cursory review of personnel records to see if faculty have credentials in their files and then to study what they are.
· Reorganization. Reallocation of the work load of the assistant deans will be addressed at the April 12 Academic Leadership Team meeting. It is anticipated that a sub-team will recommend changes to be in place by fall.
Trust Fund for Members in Need. F. van Hartesveldt asked if there is interest in creating a trust to help faculty in financial need. A brief discussion followed. Several supported the need for such a resource and suggested determination of need be on a case-by-case basis. The suggestion was also made to defer a decision until the negotiating teams finalized the process for transferring sick days, on which note discussion was curtailed.
Council Meeting
Location. N. Alexander reviewed the
pros and cons of meeting at the two on-campus sites—Multipurpose Room and
ATC—indicating that the costs would be about the same. Most of the comments favored the Multipurpose
Room with the exception of the later presentation of the buffet. N. Alexander will inquire about the ability
to present the buffet by
NEW BUSINESS
Topics for the next Council meeting agenda should be forwarded to F. van Hartesveldt.
Next
Meeting.
Adjournment. Motion to adjourn, R. Long; second, M.
Saur. The meeting was adjourned at
Submitted by C. Lee Brown, Secretary
GRCC Faculty Association
Treasurer’s Report
March 2005
Checking account balance March 1................................................................. $46,113.09
Deposits: Dues .................................................................................... $ 12,674.46
Expenses: Donations.............................................. $ 151.31
Food ................................................... 667.80
Legal ..................................................... 412.50
Office:
Telephone....................................... 24.75
Total
expenses .................................................................................... $1,256.36
Transfer to money market acct........................................................................ $15,000.00
Checking account balance March 31............................................................... $42,531.19
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Money Market/Savings March 31................................................................... $93,661.06
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Revenue & Expenses Year to Date
Revenue: Dues..................................................................................... $ 86,498.82
Interest ...................................................................................... 1,227.22
Expenses: Conferences...................................... $ 2,009.85
Donations/Flowers/Fruit baskets............. 1,052.31
Food...................................................... 4,557.08
Grievances............................................. 2,069.60
Insurance................................................... 346.00
Legal......................................................... 825.00
Negotiations/JCC................................... 5,659.84
Office: Postage........................................... 37.00
Printing.......................................... 324.94
Supplies........................................ 131.24
Telephone..................................... 169.38
Voting/survey................................ 427.21
Website........................................... 68.67
Officers’ Salary.................................... 26,363.00
Retirement Coordinating Council................ 365.00
Taxes & Retirement.............................. 12,394.93
Total expenses ................................................................................. $ 56,801.05
Submitted
GRCC Faculty Association
ACCOUNT CURRENT PROJECTED 2005-2006 BUDGET
04-05 EXPENSES 04-05 BUDGET
Conferences $ 200.00 $ 4,000.00 $ 4,000.00
Flowers/Gifts/Memorials 2,500.00 1,500.00 2,500.00
Food/Party 4,000.00 5,000.00 5,000.00
Grievance/Legal 12,000.00 6,000.00 12,000.00
Insurance 1,500.00 1,500.00 1,500.00
Negotiations/Contingency 25,000.00 18,000.00 25,000.00
Office Expense/Rent 3,500.00 1,500.00 3,500.00
Public Relations 200.00 0.00 200.00
Retirement Council 1,200.00 1,200.00 1,200.00
Salary - Officers 53,112.00 52,726.00 53,780.00
Special Events 200.00 0.00 200.00
Subscriptions 200.00 0.00 200.00
Taxes 25,000.00 30,000.00 30,000.00
Total $128,612.00 $121,426.00 $139,080.00
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Dues $139,000.00 (projected 04-05) (projected 05-06) =$141,500.00
Submitted